Privacy Policy — MyCEOmind.ai
Last updated: September 22, 2026
1. Who we are
MyCEOmind AI ("CEOmind," "we," "us," or "our") is a leadership development application that provides guided exercises, decision practice, AI-powered coaching, and progress tracking. This Privacy Policy explains how we handle personal information when you visit our website, create an account, use our coaching tools, or connect a Google service. The service is operated by Sunetos AI Technologies Inc., a United States company. Website: https://myceomind.ai/app. Privacy contact: support@myceomind.ai.
2. Information we collect
Account information: Your name, email address, account role, and account preferences. Coaching and development information: Information you submit through assessments, exercises, coaching conversations, decision logs, habit tracking, reflections, and other development tools. Community information: Profile information, posts, challenge participation, and leaderboard information you choose to share through optional social features. Subscription information: Your subscription plan, payment status, and billing history. Stripe processes payments; we do not store your full payment card number. Usage information: Feature interactions and session timestamps. Google information: Information received when you use Google Sign-In or separately authorize an available Google integration.
3. Google Sign-In
When you choose Google Sign-In, we receive your name and email address to authenticate you and create or identify your CEOmind account. We use this information to manage your account and associate your activity with the correct account. We do not receive or store your Google password. Using Google Sign-In does not, by itself, authorize access to your Google Calendar or Google Drive. Optional integrations require a separate authorization.
4. Optional Google Calendar integration
If you choose to connect Google Calendar, we access authorized calendar event information, including event titles, dates, times, attendees, and descriptions. We use this information to provide calendar-based coaching insights, such as meeting load, focus time, and schedule fragmentation. Where you enable coaching-session synchronization, we create corresponding events in your Google Calendar. Event titles, dates, times, attendees, and descriptions are processed temporarily in memory to calculate aggregate metrics. Only aggregate pattern insights (total meeting hours, focus hours, strategic planning hours, etc.) are stored. Raw event titles, attendee lists, and descriptions are never stored. Calendar-derived aggregate pattern summaries are included in AI coaching prompts to generate personalized coaching responses. Raw calendar event data is never sent to any AI provider. You can stop future access by disconnecting the integration from the Integrations Center or through your Google Account permissions.
5. Optional Google Drive integration
If you choose to connect Google Drive, we use the integration to save coaching summaries to your Google Drive at your request. This involves sending the summary's content and file name to Google so that Google can create the file. The application receives a file ID and file name back from Google's API but does not store these references in its database. The application does not read, update, or access any existing files in your Google Drive. Copies exported to Google Drive remain in your Google account until you delete them there.
6. How we use information
We use personal information to: create and maintain your account; provide exercises, coaching, assessments, and progress tracking; generate personalized feedback and development insights; provide Google integrations you choose to enable; process subscriptions and maintain billing records; send service messages and account notices; support users and protect the service; and improve our content and methods using non-Google information. We do not sell personal information or use Google user data for advertising, data brokerage, credit assessment, or lending decisions.
7. Service providers and disclosures
Our application platform provider provides the application platform, including hosting, database, authentication, and integration management. The platform provider processes and stores account information, coaching and development information, integration data, and usage information as part of operating the service. Stripe processes payments. AI providers receive your coaching questions, decision descriptions, assessment answers, submitted email and communication text, and growth evidence observations (including calendar-derived aggregate pattern summaries) to generate personalized coaching responses. We may disclose information when required by applicable law. Information you voluntarily publish through community features is visible to the audience indicated for that feature.
8. Google data and artificial intelligence
Google information is used for the authorized features described in this policy. We do not use Google user data, including information derived from Google Calendar or Google Drive, to develop, improve, or train generalized or non-personalized AI or machine-learning models. We do not sell Google user data or disclose it to advertising networks, data brokers, or information resellers. MyCEOmind AI's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.
9. Storage, security, and access
Safeguards include encrypted data transmission using TLS/SSL, row-level security on user data records that restricts each user to their own records, strict separation between private growth data and public social metrics, admin-only access to financial records, and OAuth-based external integrations that require explicit user consent. OAuth tokens are stored securely by the platform and are not accessible to end users. Authorized personnel may access information when needed to provide support, maintain security, or meet legal obligations.
10. Retention and deletion
Account, coaching, and development records are retained for the lifetime of your account. Raw calendar event data is never stored — it is processed in memory and discarded immediately. Derived aggregate pattern insights are retained for the lifetime of your account. OAuth tokens are revoked immediately when you disconnect an integration or delete your account. Billing records are retained for applicable accounting and legal requirements. Platform runtime logs include records of data creation, updates, deletions, and restorations; the retention period for these logs is determined by the platform. Platform-managed backups may retain deleted data for a limited period; the specific retention period depends on the platform plan. To request deletion, contact support@myceomind.ai or use the in-app deletion tools in the Integrations Center.
11. Disconnecting Google access
You can remove CEOmind's authorization through your Google Account's third-party connections settings, or from within the application's Integrations Center. Removing access prevents further authorized access but does not automatically erase previously stored information. Files previously exported to your Google Drive remain under your control in Google Drive.
12. Your choices and privacy requests
Depending on your location and applicable law, you may have rights to access, correct, delete, or receive a copy of your information. You may also choose not to connect optional Google integrations or participate in community features. You can manage email notification preferences from the Notification Preferences page within the application.
13. Children
MyCEOmind AI is intended for adults aged 18 and older. We do not knowingly collect personal information from children.
14. Changes to this policy
We update this policy when our practices change and revise the date above. For material changes, we provide an appropriate notice.
15. Contact us
For privacy questions or requests, contact support@myceomind.ai or visit https://myceomind.ai/privacy. Operator: Sunetos AI Technologies Inc., United States. Homepage: https://myceomind.ai/app. You do not need to sign in to contact us about privacy.
